GDPR Policy

1. PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA AND DECLARATION FOR THE USE OF AUDIOVISUAL MATERIAL OF THE PARTICIPANT AT THE XVI TREVISO ANTITRUST CONFERENCE

A.1 PRIVACY NOTICE

Pursuant to Article 13 of Regulation (EU) 2016/679, containing provisions on the protection of natural persons with regard to the processing of personal data protection and on the free movement of such data (hereafter also only the “GDPR”), we wish to inform that the personal data of participants to the XVI Treviso Antitrust Conference (hereafter also only the “ Conference”) - will be processed in compliance with the rules safeguarding personal data and the confidentiality of such data which strictly govern our activities, for the purposes and procedures described in greater detail in this privacy notice.

1. Data Controller

The data controller for the processing of the data subject’s personal data is Studio Legale Rucellai & Raffaelli (VAT code 07478470151), with registered office in 20121 Milano, Via Monte Napoleone n. 18; e-mail address: privacy@rucellaieraffaelli.it, in the person of the pro-tempore legal representative (hereafter also only the “Data Controller” or the “Firm”).

2. Categories of personal data processed

2.1. Personal data provided directly by the data subject

(A) The Firm will process the following personal data, provided directly by the data subject: name, surname, birth date, fiscal code, telephone number, e-mail address, company/firm to which the data subject belongs, city where the data subject works, lawyer's register of affiliation (Albo), bank details and password for registration to the Conference.

(B) The Firm will also process the following categories of “particular” data of the participant at the Conference: food intolerances and allergies.

2.2 Data collected by the Firm

The voice and image will be processed from the Firm, through any photo filming and/or through any audio-visual system and/or platform, also through third parties authorized subjects by the Firm.

3. Purposes of the data processing and legal basis  

The data subject's personal data is collected and processed by the Firm for the purposes strictly associated with the participation at the Conference.

3.1. Registering to the Conference

The personal data referred to in paragraph 2.1 above will be processed for:

• registration to the Conference, the management of the data subject personal account and the possible technical-informative assistance on the use of the account;
• registration and participation at the Conference and for the related administrative and fiscal obligations;
• recognition of the credits necessary for the obligations of continuing professional education;
• the fulfillment of the Firm’s legal obligations pursuant to civil, tax and accounting laws.

The legal basis for the processing of personal data for the purposes referred to in paragraph 3.1 above is the contractual relationship to which the data subject is party pursuant to art. 6 (1) (b) of the GDPR.

• Conference’s promotional activities

Personal data referred to in paragraphs 2.1(A) and 2.2 above will be processed to promote the Conference through the institutional Conference’s website, Firm’s social media as well as newsletters and brochures.

The legal basis for the processing of personal data for the purposes referred to in paragraph 3.2 above is the data subject’s prior specific consent pursuant to article 6 (1) (a) of the GDPR.

3.3 Soft-spam activities

The email address provided by the participant at the Conference will be processed to update the participant on the next editions of the Treviso Conference (so-called soft-spam pursuant to the art. 130, paragraph 4 del D. Lgs. 196/2003 as amended).

The legal basis for the processing of personal data for the purposes referred to in paragraph 3.3 above is the pursuit of a legitimate interest of the Firm – which does not prevail over the interests and/or rights and fundamental freedoms of the participant at the Conference pursuant to article 6 (1) (f) of the GDPR. 

3.4 Internal archive

The data subject’s personal data pursuant to paragraphs 2.1 and 2.2 will be processed by the Firm also to internally archive the material of the Conference, for the exclusive purpose of having an historical record of the editions of the Conference.

The legal basis for the processing of personal data for the purposes referred to in paragraph 3.4 above is the legitimate interest of the Firm to create and keep an internal archive with the contents related to the different editions of the Conference– which does not prevail over the interests and/or rights and fundamental freedoms of the participant at the Conference pursuant to article 6 (1) (f) of the GDPR. 

3.5 Restaurant and catering service

The personal data of the participant at the Conference referred to in paragraph 2.1(B) will be processed by the Firm in order to enable the participant to attend the meals and coffee breaks in safety.

The legal basis for the processing of personal data for the purposes referred to in paragraph 3.5 above is the data subject’s prior specific consent pursuant to article 6 (1) (a) of the GDPR.

Any purpose for the processing different from the specific one for which the personal data have been provided will be pursued by the Firm only after an eventual specific prior notice and acquisition, if needed, of the express consent of the data subject. 

4. Obligatory or optional nature of the provision of personal data - consequences of any refusal

The provision of personal data for the purposes indicated in paragraph 3.1 is optional; however, failure to provide such data will makes it impossible to register and to subscribe to the Conference.

The provision of the data subject's personal data for the purposes referred to in paragraph 3.2 is optional, however, failure to provide such data will not bear any consequences on the ability to attend the Conference. However it will not possible to promote the Conference using video/photo with image/voice of the data subject.

The provision of the data subject's personal data for the purposes referred to in paragraphs 3.3 and 3.4 is optional and failure to provide such data will not bear any consequences on the ability to attend the Conference. However, it will not be possible to inform the data subject about future editions of the Conference and to keep any eventual speech of the participant in the internal archive of the Firm.

The provision of personal data for the purposes set out in paragraph 3.5 is optional; however, failure to provide such data will not allow the Firm to inform the restaurant and catering service of any food intolerances or allergies, releasing the Firm from any liability.

We would also like to inform you that, in case the data subject has given consent, he/she will remain free at any time to withdraw the consent and/or oppose the processing of the data for the aforementioned purposes, by sending in an informal way a clear written communication to that effect to the contact details better specified in paragraph 10 below "Contact details to exercise the data subject’s rights and for further information". 

5. Data processing methods

The process of data subject’s personal data will be conduct lawfully, fairly and transparently for specified, explicit and legitimate purposes and in compliance with the laws, regulations and provisions on data privacy.

The process of data subject’s personal data will be mainly carried out by electronic tools and, in some cases, by analogical tools.

The personal data provided by data subject will not be subject to solely automated decision-making processes. 

6. Recipients of personal data

The recipients of your personal data will be:

(i) subjects authorized by the Firm to process the data, to whom specific instructions have been provided in writing, namely the Firm employees and collaborators;

(ii) subjects who provide services for the Firm and who have been appointed in writing as external data processors by the Firm:

• the company providing the newsletter service through the platform Mailchimp: Intuit Inc.;
• the company managing online registrations in addition to the fiscal, administrative and
• organizational aspects: The Office S.r.l.;

photographers and video-makers.

(iii) other third parties who process personal data as independent data controllers:

• Public Authorities that have access to personal data by virtue of regulatory or administrative decisions;
• social channels: Instagram, Linkedin;
• the National bar Council (Consiglio Nazionale Forense);
• catering and restaurant companies.

For a complete and updated list of the subjects to whom the personal data are communicated, the data subject may write to the Firm at the addresses indicated in the following paragraph 10 “Contact details to exercise the data subject’s rights and for further information”. 

7. Personal data retention times

7.1 For the purposes referred to in paragraphs 3.1 and 3.5, the personal data will be stored for the whole duration of the contractual relationship and for a period of 10 years following the conclusion of said relationship.

7.2 For the purposes referred to in paragraphs 3.2 and 3.3, personal data will be stored for 2 years from the collection.

7.3 For the purposes referred to in paragraph 3.4 for an indefinite period.

Your personal data will be stored electronically, kept and archived on a server at the Firm’s office in Milan. 

8. Transfer of personal data to extra-EU countries

8.1 Your personal data will not be transferred to countries outside the EU. Should the personal data be transferred to a country outside the EU, in the absence of an adequacy decision under article 45 of the GDPR, the Data Controller will take the appropriate safeguards under the GDPR. 

9. Exercise of rights by the data subject

9.1 Pursuant to articles 13, paragraph 2, letters b), c) and d), as well as articles 15 and following of the GDPR, the data subjects may exercise the following rights:

1. The right to request access their personal data together with indications relating to the purpose of the processing, the category of the personal data being processed, the subjects or categories of subjects to whom they have been or will be communicated (with indication on whether such subjects are located in third countries or are international organizations), when possible, the retention period of personal data or the criteria used to determine such period, the existence of their rights to rectification and / or cancellation of personal data, to limit the processing and object to it, their right to lodge a complaint with a data protection authority, the source of the data, the existence and the logic applied in the case of an automated decision-making process. If you exercise this right and except for your indications to the contrary, you will receive an electronic copy of your personal data that is being processed.
2. the right to obtain:
3. the rectification of their personal data, if they are inaccurate or incomplete;
4. the cancellation of their personal data, when there is one of the grounds listed in art. 17 of GDPR (for example: the data subject’s personal data are no longer necessary in relation to the purposes for which they have been collected; the data subject decides to withdraw the consent to the processing - when it constitutes its legal basis – and there is no other legal ground for said processing, the data subject object to the processing and there are no other overriding legitimate interests of the Data Controller, the personal data are being processed illegally);

• the limitation of the processing of the data subject’s personal data: 1) for a period enabling the Firm to verify the accuracy of the data subject’s personal data (if the data subject contested it); or 2) if the processing of personal data is unlawful and the data subject asks, instead of the cancellation of their personal data, for the limitation of the related processing; or 3) when the Firm no longer needs the data subject’s personal data, but the data subject needs them to ascertain, exercise or defend a right in a court of law; or, finally, 4) for the time necessary to evaluate the possible prevalence of the legitimate reasons of the Data Controller with respect to the data subject ’s, if the data subject has objected to the processing of their personal data pursuant to point c) below;

1. the data subject ’s personal data in a structured format, commonly used and readable by an automatic device, also in order to transmit them to another holder, if the processing is based on consent or on a contract and is carried out through automated means (so-called right to data portability). If the data subject is interested, he/she can ask the Firm to transfer the personal data directly to the other controller, if this is technically feasible.
2. The right to object to the processing of their personal data, if such processing is carried out pursuant to art. 6.1 lett. e) (i.e. for carrying out a public task or a task connected with the exercise of public powers vested in the Data Controller) or lett. f) (i.e. to pursue a legitimate interest of the Data Controller) of the GDPR, unless there are compelling legitimate reasons for the data Controller to proceed with the processing, pursuant to art. 21 of the GDPR.
3. The right to withdraw the consent given at any time, without affecting the lawfulness of the processing of the data subject’s personal data based on consent before its withdrawal.
4. If carried out, the data subject has the right not to be subject to a decision based solely on the automated processing, including profiling, which produces legal effects concerning you or similarly significantly affecting you, and the right to obtain human intervention on the part of the Data Controller, to express your opinion and to contest the decision.
5. If you are not satisfied with the processing of your personal data carried out by the Firm, you can lodge a complaint to the Italian Data Protection Authority, following the procedures and the indications published on the official website of this authority (www.garanteprivacy.it).
6. Any corrections or cancellations of the data subject’s personal data or limitations on the processing performed upon the data subject’s request - unless this proves impossible or involves a disproportionate effort - will be communicated by the Firm to each of the recipients to whom your personal data may have been transmitted, in compliance with the present notice.

9.2 The exercise of the preceding rights is not subject to any form requirement and is free of charge. The data controller can only ask the data subject to verify their identity before undertaking further action following their request. 

10. Contact details to exercise the data subject’s rights and for further information

10.1 To exercise the rights and / or to obtain any information regarding this privacy notice, the data subject can send a written communication to: Studio Legale Rucellai & Raffaelli (VAT code 07478470151), with registered office in 20121 Milano, Via Monte Napoleone n. 18, or an e-mail to: privacy@rucellaieraffaelli.it.

A.2 DECLARATION FOR THE USE OF THE AUDIOVISUAL MATERIAL OF THE PARTICIPANT AT THE EDITION XVI OF THE TREVISO ANTITRUST CONFERENCE

In relation to the XVI “Treviso Antitrust Conference” (hereafter also only “Conference”) organized by Studio Legale Rucellai & Raffaelli, which will be held on June 6 and 7, 2024, the Conference participant understands and agrees as follows, pursuant to art. 10 of the Italian Civil Code, and according to the applicable provisions of Legislative Decree 633/1941 as amended, of EU Regulation 679/2016 (“GDPR”) and of Legislative Decree 196/2013 as amended (“Privacy Code”). 

By signing the present declaration/release ) the Conference participant:

1. authorizes as of now Studio Legale Rucellai & Raffaelli, as well as any other person or entity authorized by Studio Legale Rucellai & Raffaelli, to capture photos and audio-visual filming of his/her image during the Conference with any photo and/or video shooting system and/or through any recording system and acknowledges that Studio Legale Rucellai & Raffaelli will be the exclusive owner of the related photos and/or audio-visual filming (hereinafter “Audiovisual Material”), which will be stored and kept also in compliance with the principles of the GDPR and the Privacy Code;
2. accepts that his/her image and his/her name, in the exclusive quality of participant at the Conference, is associated with the name Studio Legale Rucellai & Raffaelli;

1. transfers to Studio Legale Rucellai & Raffaelli, free of charge, through a definitive and irrevocable decision – with full power to transfer it to third parties – the exclusive and perpetual rights with no geographical limitations to use said Audiovisual Material, in any venue, form (free of charge or in exchange for a fee) or way and through any technology or delivery platform (wireless, satellite, cable, Internet, etc.) through radio, cinema, audio-visual (home video - commercial video), via any distribution channel, including social media channels (for example Instagram and Linkedin), as well as in print media;
2. also transfers to Studio Legale Rucellai & Raffaelli, still free of charge and with a definitive and irrevocable decision - with full power to further transfer to third parties - the exclusive right to carry out cuts, modifications and editing of said Audiovisual Material, as well as well as performing dubbing (or to add subtitles) in any language or changing the sound;
3. further, formally authorizes - free of charge, with a definitive and irrevocable decision - the use of the said Audiovisual Material as means for publicity and/or promotion and declares to formally authorize Studio Legale Rucellai & Raffaelli, or their successors, to carry out, with the broadest approach possible for that purpose, the insertion of advertisements and/or interruptions on the same Audiovisual Material. 

It is to be understood that:

• Studio Legale Rucellai & Raffaelli will have the right but not the obligation to use the Audiovisual Material, in whole or in part and, therefore, in the event of non-use or partial use, the undersigned, will not be allowed to contest or bring claims against Studio Legale Rucellai & Raffaelli or its successors;
• in the event of an effective use of the Audiovisual Material, the undersigned, will not be entitled to receive any compensation or indemnification, for any reason;
• if so requested, the undersigned, will be available for all the formalities useful and necessary for the complete recognition of the transfer of rights covered under this agreement in Italy and in the world.

In addition, the undersigned assumes all responsibilities in relation to anything said and/or done by you during the Conference.